What To Do If An Attendee Gets COVID

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if an attendee gets covid

If an attendee gets COVID during a meeting, or shows symptoms such as fever of shortness of breath, it’s better that your team identifies the problem before your other attendees do.

Desi Whitney is president and co-founder of Emergency Concierge International, which provides “boots on the ground” to assist planners. Following is advice from her company’s contingency plan outlining what to do if an attendee gets COVID during a meeting.

Here are suggested protocols if an attendee shows symptoms:

• Provide the attendee a surgical/exam mask to put on themselves.

• Ensure any staff interacting with the attendee are wearing appropriate

personal protective equipment (N95 mask, medical exam gloves, eye

protection and medical gown (if available).

• Relocate the attendee to an isolated location preferably one that can easily be


• Minimize the number of staff/attendees that come into contact with

the attendee.

• If the attendee wants to be transported to the hospital, immediately notify emergency medical services and advise them of potential exposure risk.

• Follow local emergency medical service direction regarding further isolation, decontamination and any other necessary steps.

• Remain in full personal protective equipment until the area has been decontaminated. Also decontaminate the area where the attendee was evaluated.

• Remove and dispose of all personal protective equipment.

• If the attendee does not want to be transported to the hospital, remember that you can not force someone to go to the hospital. You may, however, have the ability to exclude the attendee from your event, thus decreasing exposure to other attendees. (Consult your legal counsel).

• Have the attendee avoid other attendees for the duration of their time at the venue.

• And remember, your personal safety is always the Number 1 Priority!

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Barbara Scofidio is Editor of Prevue and heads up the Visionary Summits, our exclusive conference series targeting senior-level meeting and incentive planners. In her 30 years in the industry, she has become known for her passion around greening meetings, growing awareness of human trafficking and promoting CSR activities as part of business events. She is currently a member of SITE's Women IN Leadership committee and the media liaison for FICP's Education Committee. She was the first member of the media ever to be invited to sit on a committee by GBTA, where she spent three years on the Groups and Meetings Committee. She has also been an active member of SITE for 30 years, chairing its Crystal Awards committee and acting as a judge. Before joining Prevue in 2014, she served as Editor of Corporate Meetings & Incentives (MeetingsNet) for more than 20 years. She has a BA in Literature/Rhetoric from Binghamton University. Barbara is based outside Boston, in Groton, Mass.