Travel Safety Tips for Your Attendees

travel safety tips, meeting
Travel safety tips from International SOS

An important aspect of duty of care is to share travel safety tips with your attendees, tailored to the city or region where you are holding your meeting. Matthew Bradley, regional security director, Americas, at International SOS and Control Risks, shares the following basic tips for meeting attendees.

Maintain a low profile

Don’t draw attention to yourself while in public or share any personal information about your profession or finances. Sharing personal facts increases your risk.

Be aware of cultural differences

Take the time to research the location to which you are traveling so you understand local practices and act appropriately.

Carry contact information

Know who to contact if you’re in a medical or security emergency, a local medical or diplomatic contact. Carry a map and contact information and learn a few phrases in the local language and listen to the news.

Stay connected

Be sure you can make international calls; have a charger that works in that particular country; and pre-program essential contact information. Make sure friends and family know how to stay in touch.

Share your travel documents

Leave copies of your travel documents—such as a passport and itinerary—with someone you trust and carry an extra copy of your passport as well.

Don’t drive

The threat of terrorism and natural disasters is far exceeded by the danger of traffic accidents. In fact, vehicle crashes are the number-one hazard for travelers. In many parts of the world, driving is chaotic, streets are crowded and roads are under-maintained. Do not try to drive on your own. Instead, look for a trusted driver, always wear your seatbelt and speak up if you feel unsafe.

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Barbara Scofidio is editor of Prevue and heads up the Visionary Summits, our exclusive conference series targeting senior-level meeting and incentive planners. In 25 years of covering the industry, her articles have spanned topics ranging from social media to strategic meetings management. She is currently the media liaison for FICP's Education Committee and was the first member of the media ever to be invited to sit on a committee by GBTA, where she spent three years on the Groups and Meetings Committee. She has also been an active member of Site, chairing its Crystal Awards committee and acting as a judge. A familiar face at industry events, Barbara often leads panel discussions or speaks on topics close to her heart, such as green meetings or how the industry can help combat human trafficking. She is also on the board of ECPAT USA, the human trafficking organization. Barbara is based outside Boston, in Groton, Mass.