Packing Tips: What’s Always in Your Suitcase?

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packing tips
What’s always in your suitcase?

We asked 7 globe-trotting meeting planners for their packing tips —specifically those must-have travel items that they never take out of their suitcases.

The best way to not forget something when you pack is to leave it in your suitcase. Here are packing tips for must-have items from 7 road warrior meeting planners.

Chic, comfortable shoes

“I am on my feet a lot, so I always have a “just in case” pair of comfortable, yet fashionable, shoes to change off for comfort or if a strap or heel should break.”—Carol Malinky, director of event programming, The Advertising Research Foundation

Feather pillow and motivational music

“My favorite feather pillow and earplugs help me sleep well and my trusted, subliminal Tony Robbins motivational music helps me maintain my focus.”—Debi Scholar, strategic meetings management coach

Staple gun, cough drops, foam insoles

“My gang box list encompasses three separate categories of items: office supplies; a toolbox with common hand tools, such as a spare surge protector, staple gun, packing and black electrical tape, Velcro strips, etc.; and miscellaneous items, from cleaning supplies to staff comfort items such as cough drops and foam insoles.”—Candy Adams, The Booth Mom/Trade Show Consulting

Basic comforts

“To stay hydrated and energized, I always have AdvoCare Spark and hydration tabs and I buy water after going through security. I also always have a good neck pillow n my suitcase for longer flights.”—Melinda Eggenberger, vice president, events and membership, LexMundi

Mints and hand sanitizer

“With all the handshaking, opening doors, etc., hand sanitizer is a must to minimize exposure to germs. Mints are another no brainer. In this business, we eat all types of cuisines; mints help combat those with a bit too much spice or garlic.”—Ben Milano, manager – groups, meetings & incentive travel, Protravel International


“I keep a cosmetic bag stocked with seconds of everything so that I never forget anything.”—Diana Maccia, senior director, global accounts, HelmsBriscoe

Restorative eye mask

“I started using an eye mask for my dry eyes, but it is also delightfully restorative. The only caveat is you need a microwave in your room.”—Sue Walton, co-owner, May and Williams.

Here are more meeting planner packing tips.


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