Today’s meeting destinations aren’t just competing on hotels and venues; they’re competing with financial incentives.
Here are a few programs worth knowing about before you send your next RFP. Check with the bureaus directly to verify details.
- Colorado—Visit Colorado Springs
Colorado Springs has a Winter Incentive Program offering a flat dollar rebate based on total actualized room nights. Can be used toward event expenses for F&B, transportation, audio-visual services, etc. Program page - Delaware—Greater Wilmington CVB Meetings Incentive Program
Up to $7,500 in cash incentives for meetings and conventions in Wilmington/New Castle County. Program page - Florida—Visit Tampa Bay Meeting Incentives
Visit Tampa Bay boasts Bonus for Bookings, offered to new meeting or convention bookings during eligible dates and contracted prior to Dec. 31, 2026. Program page - Missouri—Visit Springfield
Meeting incentives are offered but depend on time of year, shoulder season and hotels. “It’s really tailored to the group,” says Dana Maugans, VP of Sales for Visit Springfield. - Oklahoma—Visit Broken Arrow Rebate Program
Rebate tied to hotel room nights (e.g., $500 per 12 room nights); application due at least 90 days before the event. Program page - Texas—Visit Dallas Meetings Incentives
Promos in partnership with various hotels; for example, 10% rebate on total room revenue with 90% room pickup; meeting room rental waived with minimum food and beverage spend. Program page - Texas—Visit Frisco Meeting Incentives
A variety of incentives include the Sunday Power Play: Arrive on a Sunday, stay at least three nights, and receive $15 per consumed room night. Program page - Virginia—Chesapeake Meeting Incentives
Up to $4,500 in incentives for meetings, conferences and events held in Chesapeake. Program page - Wisconsin—Meetings Mean Business (MMB) Grants Program
Up to $30,000 per fiscal year in matching support for eligible meeting costs; applications generally due 90+ days before the event (administered through DMOs). Program page
For associations and industry orgs:
Thailand Convention & Exhibition Bureau (TCEB) is offering up to THB 100,000 (US$2,983.25) in financial support to eligible industry organizations that bring qualified international buyer delegations to select trade exhibitions between Aug. 10 and Sept. 30. The Visitor Power Up program is designed to boost high-value B2B business matching rather than attendance alone.
Because program particulars (amounts, thresholds and deadlines) can change, it’s best to confirm current terms on each bureau’s site before submitting an RFP or application.
